CLUB ADMIN

LEXSA Event Registration Form

First name

Last name

Student ID Number

Student Email

Phone

Are you hosting an event as part of a LEXSA affiliated Student Club?

Yes - please use the text box below to share the name of the student club

Which club is hosting this event?

If not a club event, who is running it?

Event Title

Describe your event and give us as much detail as possible

When is your event?

Day

Month

Year

Time

HoursMinutes

Is your event on Lismore campus or online?

Lismore Campus

Online

Where are you hosting this event? (Eg: A Block, Goodman Plaza, SCU Oval etc)

If feasible, have you thought about co-hosting with LEXSA?

Yes - we would love to!

No - it's not feasible

Some opportunities to co-host are below. Please tick the ones you're interested in:

Wellness Wednesday on campus

Online Trivia Nights via LEXSA Discord Server

Collaborating with other student clubs (SCU Community Garden or SCU Bouldering Wall)

I understand that some events will require a registration form for attendance. LEXSA can create a RSVP event with a registration form on our website. Once LEXSA receives this event request, we will determine if an event is required.

Will your event be ticketed for students? LEXSA advises hosting non-ticketed events due to using SSAF funding

No - it's free

Yes

Yes but donation only

How many students are you anticipating to attend?

Please tick what best describes your event?

Hosting a stall for Orientation or co-hosting with LEXSA

Minor event: held on campus, 5 working days notice must be given to LEXSA Operations Manager and Marketing Coordinator, less than 50 attendees, minimal risk

Medium event: held on campus, 14 days notice must be given to LEXSA Operations Manager and Marketing Coordinator, less than 50 attendees, may include activity which might result in risk eg: BBQ

Is this event single or recurring?

If recurring, please list planned event times/days, put comma between each one

Does your event involve food?

Yes - I will fill out a SCU Risk Assessment

If yes to providing food, what food are you/student club providing?

Snacks like chips, juice/soft drink, popcorn

Pizza or Subway for End of Year event (funding dependent)

I'm co-hosting with LEXSA so students can enjoy the vouchers or snacks LEXSA will provide

Do you need disposable cutlery, bowls, plates etc?

Yes

Please list what items you would like to request and quantities eg: forks, spoons, plates, bowls, serviettes, sanitiser

If you/student club are providing food/non-alcoholic drinks/cutlery etc, do you have funding to cover it?

Student clubs affiliated with LEXSA can request SSAF funds. I will email the LEXSA Operations Manager to request funding.

We are using other funding; eg: from a sponsor

N/A

Do you need to borrow any equipment from LEXSA?

Yes please

No thankyou

If yes, please select the equipment you would like to request to borrow

I understand that any equipment borrowed from LEXSA must be looked after and returned in good condition, can only be used on Lismore campus during daytime hours on weekdays unless specified by LEXSA Operations Manager

I understand that I must complete a seperate LEXSA Equipment Hire Form if I wish to request to borrow equipment

How will the event be advertised?

Student Club social media: student club representatives will need to post information, create event or share from main LEXSA page

Posters around Lismore Campus: create your poster with Canva to easily share with LEXSA and resize into different social media tiles. LEXSA can also print copies for UniLodge to put around the Colleges.

Event via LEXSA Website - LEXSA Marketing Coordinator can do this for you

LEXSA Newsletter (email) - LEXSA Marketing Coordinator can do this for you

Flyers: create with Canva to easily share with LEXSA

I will announce it during class

Other

I understand only current Southern Cross University students are allowed to attend this event unless already agreed upon with LEXSA Operations Manager

I understand that part of my role in running an event is arriving early to set up and packing up at the end of the event.

I understand that part of my role is to keep a record of how many students attended the event and take photos for marketing purposes

Please sign below that you agree to LEXSA Event and Marketing policies, and the information you have provided is true. To sign, use your mouse as a pen and write your signature

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